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People and Permissions


Space Permissions

Balsamiq Cloud has five user permission levels: Space Owners, Optional Space Admins, Staff Members, Project Members, and Optional Billing-Only Admins.

Space Owners and Optional Space Admins

Space Owners (and Optional Space Admins) are the admins for the entire Balsamiq Cloud Space. They can:

  • Access any project on the Space
  • Create new projects
  • Add Staff and Project Members to any project on the Space
  • Manage the Space and billing information

Staff Members

Staff members are project administrators for any project they have access to. They can:

  • Create new projects
  • Own projects
  • Invite project members to projects they own
  • Access the list of all users on the Space

Project Members

Project Members only have access to projects they are a part of, and cannot invite (or access the list of) other members of the Space. There are two kinds of Project Members:

  • Those who can edit projects
  • Those who can only view and comment projects

Optional Billing-Only Admins

Optional Billing-Only Admins can ONLY manage the billing section of a Space. They can:

  • Subscribe to a plan
  • Change plans and billing info
  • Cancel a subscription

Project Permissions

User Permissions at a Glance

The profile pictures on Project Cards have different colored borders depending on the user permissions. These colors make it so that you can understand their access level at a glance.

  • Green means they are a Project Owner
  • Grey means they have Edit permissions
  • Orange means they have View and Comment permissions

How to Manage User Permissions on Projects

Managing users on a specific project is something a Space Owner (or Optional Space Admin) or Staff Member (as long as they own the project) can do by clicking the Share Project / Project Members... button on the Project Card.

The Sharing Settings panel will appear and display a list of users and their permissions on that particular project.

How to Invite Someone to a Project

To invite a user to a project, type their name (for existing users) or their email (for new users) into the Invite People box. You can invite multiple users this way, just separate their name/emails with commas.

You can select their access level when you invite by changing the value in the dropdown next to the invite button.

How to Remove Someone from a Project

To remove a user from a project, click the X by their permission level.

How to Allow Public Reviews

Clicking this checkbox will allow anyone to view and comment on the project, including anonymous users that you have shared the project link with. Anonymous users cannot edit the project.