Balsamiq Cloud Docs > Managing Spaces
Managing Spaces
A Space on Balsamiq Cloud is where your projects live. We have three tiers of Spaces, and we think that once you find the right size, a single Space will be enough for you and your team. While there may be situations where you are invited to someone else's Space to collaborate on a project, or you need a specific number of projects, we expect you'll only have to manage a single Space.
Creating a New Space
If you log into Balsamiq Cloud with an account that doesn't yet belong to a space, you will be prompted to create a new Space.
Note: If you already have access to one or more Spaces, you will see them listed when you log in. To access an existing Space, simply click on it, and you will be brought to that Space's project page.
To create a new Balsamiq Cloud Space, click the plus button in the upper left corner of your Space's Homepage.
A screen will pop up asking you to name the Space.
Give your Space a name and click on Create Space & Start Free Trial to create it.
Managing Your Space Settings
Once in your Space, you can access the Space settings by clicking the Settings link at the top of the page. From this page you can change/add Space Owners, manage your Dropbox Backups or delete the Space completely.
Note: These settings are only available to the Space owner(s).
Changing and Adding Space Owners
In Balsamiq Cloud, you can specify up to two Space Owners per Space. By default, the Space's creator will be Space Owner, but that can be changed by selecting another Staff Member from the dropdown.
You can specify a second Space Owner via the second dropdown. A second Space Owner can be great for sharing the administrative load!
Dropbox Backups
This option allows you to back up all your projects from this Space to your Dropbox account.
When you click on Turn On Dropbox Backups, you will be prompted to:
- Log in to your Dropbox account (if not logged in already)
- Allow Balsamiq Cloud to access your Dropbox account
Once the feature is enabled, the first Dropbox backup will be scheduled for that day and a daily backup will be made for as long as the feature is enabled (empty projects are not included in the backup).
Each project will generate a .zip file that follows this naming convention: SpaceID_SpaceName_ProjectID_ProjectName.zip
The .zip file contains the .bmpr file (project) that is compatible with any Balsamiq product. These backup files are stored in your Dropbox folder under Apps > Balsamiq Cloud > backups.
Note: Backup files are not synced (editing a local copy won't update the file saved in this Dropbox folder).
Note: Transferring the Space Ownership will disable the Dropbox Backups feature.
Note: If you decide to disable the feature, the existing backups won't be deleted from your Dropbox account.
Deleting Your Balsamiq Cloud Space
Deleting a Space can only be done by the Space Owner. To do this, type the name of the Space and click the Delete Space button. If you have an active subscription for the Space, deleting the Space will cancel it.
Note: Deleting a Space cannot be undone. All of your project data will be deleted immediately, with no way to recover it.
Managing Space Users
Clicking the People link at the top of the page will show a list of all the users of the Space and the projects they belong to. Click on the number of projects they belong to to see a list.
Add users by entering one or more email addresses in the box at the bottom of the page.
Making Someone a Staff Member
Checking the "Staff" checkbox will make someone a Staff Member, allowing them to create and own projects. See People and Permissions to learn more about their privileges.
Making Someone a Billing-Only Administrator
Space Owners have the option to invite somebody else to become their Billing-Only Administrator. This person will ONLY have access to the Billing Settings of the Space.
This means that Billing-Only Administrators will not be able to participate in projects, or even see them at all. This is useful if you want a reseller - or someone from your purchasing team - to be able to manage your Space's billing without actively participating.
To make someone your Billing-Only Administrator, make sure they are currently not listed as a Staff Member, Project Member or Space Owner, then visit your Space's Settings. Scroll down to the Billing-Only Administrator section and enter the email address of the person you'd like to invite.
Deleting Users
To remove a person from the Space, click the X to the far right of their name. They will no longer be able to access any projects, except those that allow public (anonymous) reviews.